Careers Privacy Notice
At Avon we are committed to ensuring that your privacy and personal information is protected.
This Careers Privacy Notice explains what personal information we collect, why we collect it, how we use it and the procedures that we have in place to protect it. It applies to personal information we collect through our website and any applications for employment which come through the website or by other means.
In this Careers Privacy Notice, when we refer to "Avon", "us", "we" or "our", we mean the Avon group of companies which provide you with the Avon website and/or the Avon group company or companies that you apply to, and which are responsible for any personal information collected about you.
Data protection principles
We will comply with data protection law and principles, which means that your data will be:
Information you provide us with
In connection with your application for work with us, whether it is through our website or via other means, we will collect, store, and use the following categories of personal information about you:
We may also collect, store and use the following types of more sensitive personal information:
How is your personal information collected
We may collect personal information about you from other sources; for example, previous employer(s), your references, recruitment agencies and from providers of services that allow us to verify the details that you provide to us (for example, if we undertake identification checks). We try to collect as little personal information as possible during the recruitment processes; if you are successful, then we will undertake more detailed pre-employment vetting.
You may use social media to contact us about a career at Avon. We use social media, job sites and online sites to find potential candidates for roles at Avon (thereby collecting some personal information about potential candidates from those sites).
Social media sites, job sites and similar online sites may have their own privacy policies explaining how they use and share your personal information. You should carefully review those privacy policies before you use these sites to make sure that you are happy with how your personal information is being collected and shared.
If you use social media and make your profile(s) visible to the public, we may review your social media profile(s). We do this primarily (though not exclusively) where it is relevant to the role you are applying for (for example, if you are applying for a role in our communications or sales teams).
Information from your online interactions
We use “cookies” and other technologies on our website. The terms and conditions governing our use of "cookies" and such other technologies on our website are set out in our Privacy and Cookies Notice on the website.
How do we use your personal information?
We use your personal information in the following ways
Data protection and privacy laws require us to have a "legal basis" or "lawful ground" for handling personal information. This means that we have to have a legal justification for handling your personal information. Our "legal bases" for handling your personal information for the purposes set out in this Careers Privacy Notice are as follows:
If you fail to provide personal information
If you fail to provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully. For example, if we require a credit check or references for this role and you fail to provide us with relevant details, we will not be able to take your application further.
How we use sensitive personal information
Where we collect and handle sensitive personal information (for example, medical information, racial or ethnic origin, or criminal records information), then we will only handle that information in the following ways:
What personal information does Avon share with third parties?
We only share your personal information as outlined in this Careers Privacy Notice or when you ask us to.
Sharing within the Avon Group
Some of Avon's processes, procedures and systems are shared across the Avon group, which means that we sometimes share your personal information with the companies in the Avon group when using it in the ways described above (in the section titled "How do we use your personal information?")
We share your personal information within the Avon group:
Access to your personal information is limited to those employees (or other personnel) who need to know it to carry out their role. Those personnel will be monitored to ensure that your personal information is not misused.
Sharing with third parties
We may share your personal information with certain third parties who provide services on our behalf. They only have access to the personal information they need to perform those services. They are required to keep your personal information confidential and may not use it other than as we ask them to.
The third parties who provide services on our behalf fall into the following categories:
We will also share your personal information with third parties:
We require those third parties with whom we share your personal information to apply the same level of privacy protection as is contained in this Careers Privacy Notice.
How long do we keep your personal information?
Once you have submitted an application to us, if unsuccessful, your application will be deleted from Avon’s database after 12 months.
We only keep your personal information for as long as we need to, to be able to use it for the reasons given in this Careers Privacy Notice, and for as long as we are required to keep it by law.
Your controls and choices
You have the right to access, update and amend personal information that we hold about you. If any of the information that you have provided to Avon changes, for example if you change your e-mail address, name or postal address, you can update, amend or remove information that we hold by submitting a request to Avon. If you are using the form builder on our website application form please see their Privacy Notice on how to access, update and amend personal information they hold about you.
In certain circumstances, you can also:
Please note that those rights do not always apply and there are certain exceptions to them.
If you would like to exercise any of your rights in relation to your personal information please contact us.
How do we protect your personal information?
We have appropriate technical and organisational measures to protect your personal information. We use a combination of physical and IT security controls, including access controls that restrict and manage the way in which your personal information and data is processed, managed and handled.
In the unlikely event that we do suffer a security breach which compromises our protection of your personal information and we need to let you know about it, we will do so.
Data transfers, storage and the global handling of your personal information
We will collect personal information from you in the country in which you live and from which you access the website. Any transfers of your personal information from one country to another will comply with the data protection and privacy laws which apply to us.
When transferring personal information to third parties outside the EEA, we will:
Changes to this Careers Privacy Notice
We may update this Careers Privacy Notice as and when necessary. The most recent Careers Privacy Notice will be posted on the website.
This Careers Privacy Notice was last reviewed and updated in May 2018.
If you have any concerns about material which appears on our website, please contact us via the below link:
You have the right to lodge a complaint with the Information Commissioner’s Office. Further information, including contact details, is available at https://ico.org.uk.